ClinoPilot — Practical Data Health for Clinics
A focused toolset to improve data quality, reduce no-shows, and make daily workflows saner—without extra staff or complex IT projects.
Who we serve
- Owner-run family health and walk-in clinics
- Solo GPs and nurse-led practices
- Physiotherapy & rehab clinics
- Mental health practices (psych, therapy, counselling)
Typical setup: one clinician, 0–2 admin staff, mixed EMR/Excel/calendar tools, and limited time to “fix the data.”
Why they need it
- Unstructured exports: duplicates, missing IDs, free-text everywhere
- No-show leakage that compounds every week
- Reporting takes hours and still misses basics
- Risk discomfort around PHI handling & privacy obligations
The Audit Tool (MVP v1)
Upload & Scan
- Paste or upload de-identified CSV extracts (appointments, patients, encounters)
- Schema-light parsing (no EMR lock-in)
- Finds: duplicates missing keys date anomalies free-text red flags
The console enforces a checkbox that confirms the upload is de-identified before any audit runs.
Score & Explain
- Simple letter grade (A–F) with sub-scores by issue type
- Clear, fix-ready recommendations (copy/paste steps)
- Downloadable JSON report for your records
- Optional monthly “data health” email to the clinic lead
Privacy by default. We do not request or store PHI in the MVP. Uploads must be de-identified (no names, emails, phone numbers, or direct identifiers). You retain all data locally—only the browser session sees it unless you choose to export the JSON report.
Open the Audit Console
Read how clinics use this
Results we target
Fewer no-shows
Identify missing contact routes and broken reminder logic. Even recovering 2 visits/day at $75–$100 nets meaningful monthly gains.
Cleaner reports
Fix duplicate patients/IDs and incomplete fields so monthly stats and insurer reports are trustworthy without manual cleanup.
Staff time back
Fewer rebook calls, chart merges, and spreadsheet “surgery.” Time returns to clinical tasks and timely follow-ups.
ROI snapshot
Use this quick estimator to translate the audit’s findings into dollars. In the console, we’ll show the same math with your numbers.
Estimated Lost Revenue / day = No-shows per day × Avg visit value
Monthly Recovery (conservative) = (Fixable no-shows/day × Avg visit value) × 20 clinic days
Example: recovering 2 visits/day × $90 = $180/day → ~$3,600/month. Your context varies; the aim is to give a conservative baseline.
What we check (v1)
Data quality
- Missing primary keys (e.g., patient_id, appointment_id)
- Duplicate rows by key
- Invalid dates (inverted, out-of-range, future birthdays)
- Required-field gaps (configurable list)
No-show signals
- No-show counts & basic rates
- Slots without valid contact route
- Free-text red flags (“no phone”, “wrong email”)
- Export a to-fix list for staff
Privacy & PHI stance (MVP)
- De-identified only. The tool is designed to operate without direct identifiers (names, emails, phone numbers, government IDs).
- Local-first. We do not require accounts or server storage for audit results. You can download the JSON report locally.
- Clinic control. If you opt-in to monthly emails, we send only the score summary and generic issue counts—no raw data.
- Next steps (opt-in): For clinics that want managed reports, we’ll sign a services agreement and operate within your privacy framework (e.g., PHIPA/HIPAA compliant workflows, BAAs as applicable).
This MVP is intentionally designed to minimize legal overhead and global friction while delivering concrete value.
Pricing (founding clinics)
Free
- Run audits anytime
- Download JSON report
- Guided fix checklist
Starter — $39/mo
- Monthly auto-email with score & issues
- Custom required-field rules
- Email support
Clinic+ — $149/mo
- Quarterly tune-up session (45 min)
- EMR-specific export mapping help
- No-show reduction playbook
Onboarding (fast)
- Export a de-identified appointments CSV from your EMR or spreadsheet.
- Open the Audit Console, confirm de-identification, and run.
- Review the score, follow the fix checklist, and re-run to see your gains.
- (Optional) Turn on monthly “data health” emails and ROI tracking.
Roadmap (near-term)
In development
- CSV column auto-detection for popular EMRs
- Smarter duplicate detection & merge suggestions
- No-show cohort analysis (time of day, provider mix)
- Downloadable “to-fix” CSV for staff
Later (opt-in services)
- Managed data quality program with BAAs/DPAs
- Lightweight integrations for reminder systems
- Clinic KPI dashboards (utilization, throughput)